Policy Guidelines

Videoconferencing service is available to faculty and staff only, not students. This service must be coordinated through a Public Technology technician via an online request or by contacting your Academic Distributed Representative. In order to successfully coordinate a videoconference, we ask that you make your request a minimum of two weeks in advance and provide more time if you know your call will involve multiple connections or a bridged connection. We may not be able to accommodate last minute requests.

Please include the following helpful information to expedite preparations for your conference: How many people will be attending the video conference on campus and at the remote location? Who is the technical contact person for the remote location? Will additional multimedia be part of the conference (e.g.) PowerPoint, Document Camera, etc? Who will be responsible for line charges in the case of ISDN calls?

For installed videoconference equipment, Tandberg codecs are used and can be controlled from the touch panel interface in the classroom. All audio sources are automatically routed to the videoconference and they, along with all camera sources, are controlled from the panel interface.

For videoconferences set-up in rooms without installed equipment like conference rooms, offices, and certain rooms in Steinberg-Dietrich Hall, we have portable Tandberg units. Videoconference equipment for non-class events in rooms without installed equipment will be provided as a loan. For details on in-room equipment, please refer to Wharton Complex Room Descriptions.

Line charges apply to all videoconferences where we initiate the call. ISDN Videoconferencing is currently available to Wharton School faculty and staff in the following classrooms: Steinberg Hall-Dietrich Hall 209, 215, 350, 351, 1201, 1203, 1206 and 1020. IP videoconferencing is installed in all Huntsman Hall classrooms as well as SHDH 350, 351, 1201, 1203, and 1206. Details on an estimate of applicable charges should be discussed with a Public Technology technician prior to your videoconference.

Simulcasting is available to broadcast your event live from one room to one or more other locations using videoconferencing equipment. Simulcasting has fees associated with it per room for usage of the videoconferencing equipment which may also consist of in-room technology usage if applicable.

We currently do not offer videoconferecing services for students.